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10 Simple Productivity Tips

10 Simple Productivity Tips

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Virtual Assistants never get sick!  Right?

Virtual Assistants never get sick! Right?

File 5-05-2016, 7 47 26 AMSo today I have a list of things to do from working on a website that has been hacked (which was wickedly funny and my fellow VA thought so as well) to processing payments, client meetings, scheduling permits with Melbourne councils and looking after my clients social media.  That is a normal day and it is honestly so much fun.

I have woken up with a wicked headache and the skin on my face is doing something that makeup wouldn’t do justice. So today I am very thankful that I work from home where I can stay in a tracksuit, wear no makeup and feel sorry for myself.

Signing off with a 🙁 only because nobody else can give me sympathy working from a home office.

Jodie Hodges Virtual Assistant

Skype has a search option

Skype has a search option

Skype has a search option

I had no idea…..honestly! Did you know that you can search and find a specific message in Skype?  For a very long time I would scroll through my messages to try and find a specific request that a client had sent me or a missing code or what time the dinner date was on.

Today was a perfect example of my mission to beat the scroll. (I must point out that this blog is talking about Skype on my desktop).  A client had sent me a task and I had to find if it was via Skype, email or SMS.  Once I eliminated the email and SMS I turned to the dreaded Skype!  Being a busy Virtual Assistant means my Skype can get pretty hectic.

Anyways….check this out!

Click on the person/contact that you need to search.  Then select Conversation and a drop down menu will appear, then click on Find (or Ctrl + F).

Skype search first to do

Searching through messages using Skype.


Once you have clicked on Find you will see a new little tool bar (see below) show up down the bottom of your Skype chat and this my friends is where we type our magic word.

Skype search

The word you are searching for will show up (highlighted) and you can select next to find the same word if it is used multiple times.  This little find has just saved me hours of scrolling through old messages.  Please leave a comment below if you think this little tip is a keeper or if you would like me to research anything that drives you bonkers.

For instant tips you can visit my Facebook business page and make https://www.facebook.com/VirtuallyOrganised/

Until next time…

Jodie Hodges Virtual Assistant



Do I really need to be on social media?

Do I really need to be on social media?

I had a client yesterday say that she would take over her social media which in itself was a kick to my ego because I loved what I did for her and I love her brand and what she was about.  I didn’t understand why her decision came about until one of my co-workers explained that she didn’t think I was doing much and what was the value of social media.

Well my first reactive thoughts were “wow I spend an hour a day working on your social media, how can you not see that”.  So that got me thinking that if she feels like that I am sure many people out there are thinking the same…..really what is the point of social media!

My social media service is not strategic, it’s not marketing based (my co-worker is an expert in her field and she handles that) it is based on representation.

I jumped onto google and searched for her name. Her website came up 1st and 2nd, her YouTube channel came up 3rd, and LinkedIn came up 4th, her Twitter came up around 10th.  All these were on the 1st page apart from twitter (that only made the 2nd page, I’m still happy with that though).

Social media is not only about sales (though that is the ultimate for many), it can be about sharing a message, it can be about sharing the love and it can for customer service, giving your customers a voice.

So my hour a day was split up into two.  I would check her accounts in the morning and then in the afternoon (along with the fact that I have setup up notifications for any comments so I can respond to messages and posts straight away).

So as a BGR (building good relationships) social media specialist, my hour each Monday to Friday included the following:

Check Facebook for comments, likes, private messages and reply on my clients behalf or if I thought she needed to respond I would forward the message without delay.  I would only post when we had content that was really good and really worth posting and taking up valuable time of our readers. NO you don’t have to post multiple times a day just because you think it will help increase your likes or engagement. I am sure many of you reading are more engagement based and stats based but as I said my philosophy is BGR based.  I would then search for her name and like comments and make others feel great and make them feel heard (sharing the love).  I would spend time looking up contacts and her network liking comments and sharing posts.

Twitter & YouTube I use the same strategy like, love, share and search for any inappropriate tweets or comments that might need to be delt with.  I also have some key words set up that feed in Hootsuite, so if someone was asking a question I could respond.

Her LinkedIn account had many connections and I mean many, I watched her LinkedIn grow and grow.  Now I believe this is because she did a lot of networking and massive pats on the back for her, she was good I mean really good at it. I would accept quality connections, send them a welcome message, I would look for people viewing her profile and send them a connection with a short and quick little message and I would search for her name and follow the same BGR plan.

When it came to her website, I would update her blog and then share it on multiple platforms and then check back each day for responses on old posts on Facebook and LinkedIn and the website.  My clients blogs were also really good so I had enormous pleasure in submitting them to many blog sharing sites (ones that weren’t spam or full of crap).

I would spend about an hour a week searching for good blog sharing sites, outside my clients time to make sure I kept up with the best of the sites in this fast pace every second changing social media society.

Of course I have only named a few social media platforms because this was the best target for this particular client. I’m a big lover of all things visual so my favs are Instagram and Pinterest.

So at the end of the day you have to work out exactly why you are on social media, what you want to achieve out of it and then find the best person that will suit your needs.

Signing off we loads of BGR

Jodie xx Virtual Assistant

What my star sign says about my Ideal Career

What my star sign says about my Ideal Career

Pisces are as flexible as they come when it comes to the workforce—you’re not concerned about proving yourself to others, you’re only concerned with doing the best you can. You can navigate a number of professions, but are generally happiest when you find a job that caters to your sensitive, healing side. You’re compassionate and highly intuitive—making you great in areas that are both healing and restorative, like the arts and medicine.

Ideal careers: Anything having to do with healthcare—where you can heal others—is an ideal fit. Think nurse, doctor, physical therapist, psychologist, etc. You also thrive in the arts, like dance and music. (Many combine these traits, such as becoming a color therapist or working in arts programs that help troubled teens.)

The above article from Marie Claire pretty much nailed it for me.  I love helping others!  I have chose to help people in business!